Instructions & References

ACE-IT Vendor Contact Process – ACE-IT will maintain the highest standards of business ethics and fair procurement practices.  These are essential to good vendor relationships and to successful accomplishment of our ACE-IT mission.  We do encourage our vendors to communicate openly with us and our USACE customers, but we request they keep in mind that ACE-IT Procurement must be involved in all discussions leading to business transactions or contractual commitments.  ACE-IT non-procurement personnel cannot commit ACE-IT to any binding contracts or vendor agreements.

Certification of an Approved Billing and Accounting System – Prospective ACE-IT vendors are advised that a Certification of an Approved Billing and Accounting System or equivalent is required prior to award of ACE-IT contracts and/or purchase orders.  Vendors may check with the Defense Contract Audit Agency (DCAA) or consult with their CPA / accounting division for background.

Automatic Clearing House (ACH) – To settle payments in a prompt manner Lockheed Martin requires vendors providing ACE-IT support to enroll in ACH, the standard electronic payment method used by Lockheed Martin for service providers.  Details may be found in TOMS “Global Documents.”

Vendor Invoice Processing System (VIP) – Vendors providing labor support to ACE-IT will be required to use the VIP system to report labor hours and miscellaneous billings.  VIP is a web-based application that improves visibility of subcontractor labor activity, allowing better ACE-IT project control and more timely payments to vendors.  ACE-IT will provide VIP training when it is required; details may be found in the “Global Documents” section of TOMS.

Questions? – Please contact the ACE-IT Subcontracts Manager with any questions — thanks!